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Free quote template for Canada

Make a quote or estimate with GST/HST for any province, a valid-until date and your terms. Print it or save it as a PDF. Free, no sign-up, and it runs in your browser.

Taxes
GST, HST, PST and QST, every province
What it sends
Nothing. It runs in your browser
Your business
Customer
Quote
What you’re quoting for
Notes

Nothing leaves your browser. Your business details are saved on this device only.

Your business name

Quote

No.
Q-1001
Date:
October 25, 2026
Valid until:
November 24, 2026

Prepared for

Customer name

DescriptionQtyUnit priceAmount
—1—$0.00
Subtotal
$0.00
HST 13%
$0.00
Total (CAD)
$0.00

Place of supply: Ontario

Prices are valid until the date above. To accept, reply to this quote in writing.

What to put on a quote

A good quote answers the customer's questions before they ask them, and settles the arguments before they start. Six things do most of the work.

What the work or goods are
Specific enough that both of you would describe the job the same way.
The price, line by line
With quantities, so a change to one part changes only that line.
The tax
GST/HST and any PST, so the customer sees the total they will actually pay.
How long the price holds
A valid-until date, shorter when your material costs move quickly.
What is not included
Permits, disposal, travel, anything the customer might assume is in.
How to accept, and the deposit
A written yes, and what is paid up front before you start.

Quote numbers

Number your quotes on their own series, separate from your invoices: Q-1001, Q-1002. When a customer calls about “the quote from March”, the number finds it, and when they accept, the invoice can refer to it.

From accepted quote to invoice

When the customer says yes, the quote becomes the plan, and the invoice follows it line for line. Make the invoice in the invoice template: your business details carry over, and anything that changed from the quote goes on its own line so the customer can see why the total moved. Not sure of the tax? Use the GST/HST calculator.

Questions

Is this quote template really free?
Yes. There's no sign-up and no watermark. Fill in the form, then choose Print or save as PDF. Nothing you type is sent to Spark or anyone else.
What is the difference between a quote and an estimate?
A quote is a fixed price for a defined job: if the customer accepts it, that is the price. An estimate is your best guess, and the final bill can change. Use a quote when you can price the whole job, and an estimate when you can't see everything yet.
Should a quote include GST/HST?
If you're registered, show it. The customer is comparing what they will actually pay, and a quote without tax looks cheaper than the invoice that follows. Pick the province of supply and the template adds the right tax.
Is a quote legally binding?
A quote the customer accepts can form a contract, so put what is and isn't included on it and get the acceptance in writing. For consumers, some provinces limit how far a final bill can go over an estimate; Ontario's consumer protection law generally caps it at 10% above the estimate unless the customer agrees to more.
How long should a quote be valid?
Thirty days is common. Use less when your costs change quickly, like lumber or fuel, and more for slow decisions such as a commercial job going to a board. The template puts the valid-until date on the quote.
How do I save the quote as a PDF?
Click Print or save as PDF, then choose Save as PDF as the printer. Only the quote prints, not the form or the rest of the page.
Does it remember my details?
Your business name, address and GST/HST number are saved in this browser on this device, and shared with the invoice template. Customer details and line items are not saved.

When the job is done, send the invoice

Spark Books emails your invoices as a PDF in your business's name and shows which are paid, part paid or overdue.

Start your books